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Untitled Document
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Corporate Governance Report |
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Company’s Philosophy on Corporate Governance
The Company recognizes that good Corporate Governance is
essential to build and retain the confidence of its
stakeholders. To this end, the Company’s philosophy on
Corporate Governance is to endeavour to ensure:
As reported in last year, Corporate
Governance Report dated 29th June, 2006, the company has
taken various steps for implementation of the requirements
placed under the revised Clause 49 of the listing agreement
with the Stock Exchanges.
Your Company’s policy is aimed at achieving quality
management services at all levels and to adhere to all the
laws, rules, regulations meant for Corporate Governance at
all times and have the best management team that can also
effectively monitor corporate decisions for sustained
growth. Accordingly, the requirements of guidelines
pertaining to the Corporate Governance as stipulated under
clause 49 of the Listing Agreements have been adhered to.
Board of Directors
-
Composition and Category of Directors
To strengthen the Company policies for adherence of
Corporate Governance, the Company had already taken steps
to appoint one Independent Director to broad base the
Board of Directors.
The Board of Directors consists of two promoter Directors
(one executive Chairman and Managing Director and one
Non-executive Director) and three Independent and
Non-executive Directors.
The Composition of Directors, their attendance at Board
Meetings during the Financial Year 2006-2007 and at the
last Annual General Meeting and their other
Directorships/Committee Memberships in other Companies are
as follows:
As on 31st March, 2007
|
Name of Directors |
Category |
Attendance
Particulars |
Directorships
held in Other
Companies * |
Committee Memberships
held
in other Companies ** |
|
|
|
Board Meeting |
Last
AGM |
As Director |
As
Chairman |
As
Member |
As
Chairman |
|
Shri Gopal Ansal |
P-CMD |
4 |
Yes |
1 |
- |
- |
- |
|
Shri Deepak Ansal |
P-NED |
4 |
Yes |
3 |
1 |
1 |
- |
|
Shri Subhash Verma |
I-NED |
4 |
Yes |
1 |
- |
- |
- |
|
Shri K.S. Bakshi |
I-NED |
0 |
Yes |
- |
- |
- |
- |
|
Shri V.P. Verma |
I-NED |
4 |
Yes |
- |
- |
- |
- |
|
P |
Promoter |
| NED |
Non-Executive Director |
| CMD |
Chairman cum Managing
Director |
| P – NED |
Promoter Non-Executive
Director |
| I – NED |
Independent and
Non-executive Director |
* Excludes Directorships held in Private Limited
Companies, Foreign Companies, Companies U/s 25 of the
Companies Act, 1956 and Memberships of Managing Committees
of various Chambers/Institutions.
** Memberships/Chairmanships of Audit Committee, Share
Transfer cum Shareholders’ Grievance Committee and
Remuneration Committee have been considered.
- Details of Meetings of Board of
Directors held during the Financial Year 2006-2007.
|
Date |
No. of Directors Present |
|
29.06.2006 |
4 |
|
28.07.2006 |
4 |
|
31.10.2006 |
4 |
|
31.01.2007 |
4 |
|
Dates of Board Meetings were fixed in advance and agenda
papers were circulated to Directors before the meeting. It
was also ensured that the gap between the two Board Meetings
should not exceed four months.
|
- Details of sitting fees paid
to Non-Executive Directors
The Company does not pay any remuneration to its
Non-Executive/Independent Directors except sitting fee
for attending meetings of the Board of Directors @ Rs.
2,500/- and Audit Committee meetings @ Rs. 1,500/- per
meeting to each Director. No sitting fee is paid to
Chairman cum Managing Director. The sitting fee paid to
the Directors for meetings of Board of Directors and
Audit Committee meetings for the year ended 31st March
2007 is as follows.
|
Name of the Directors |
Sitting Fee for Board Meetings |
Sitting Fee for Audit Committee
Meetings |
| Shri
Deepak Ansal |
Rs. 10,000/- |
Rs. 4,500/- |
| Shri
Subhash Verma |
Rs. 10,000/- |
Rs. 6,000/- |
| Shri
K.S. Bakshi |
NIL |
NIL |
| Shri
V.P. Verma |
Rs. 10,000/- |
Rs. 6,000/- |
- Executive Chairman & Managing
Director
The Company has Executive Chairman & Managing Director
Shri Gopal Ansal who is responsible for overall planning,
policy, strategy, operations and marketing activities of
the Company.
- Details of remuneration paid to the
Executive Director for the financial year 2006-2007.
Remuneration of Chairman cum Managing Director is decided
by the Board and is based on the recommendations of
Remuneration Committee as per remuneration policy of the
Company within the ceiling fixed by the shareholders.
Remuneration of Shri Gopal Ansal, Chairman cum Managing
Director for the year ended 31st March, 2007 was as
follows.
|
Name of the Director |
Designation |
Salary Rs. |
Perks Rs. |
Total Rs. |
|
Shri Gopal Ansal |
Chairman cum Managing Director |
27,36,000/- |
2,98,072/- |
30,34,072/- |
- Retirement of directors
The Chairman & Managing Director is not subject
to retirement by rotation while the non Executive
Directors and independent Directors are liable to retire
by rotation as per provisions of the Companies Act, 1956.
The Chairman and Managing Director was reappointed for a
period of 3 years with effect from 1st April, 2006. Shri
Subhash Verma and Shri K.S. Bakshi the non executive and
Independent Directors of the Company retire by rotation at
the ensuing Annual General Meeting and, being eligible,
offers himself for re-appointment.
CORPORATE GOVERNANCE
DISCLOSURES
Your Company has constituted following
Committees of the Board
-
Audit Committee
To oversee the Company’s Financial reporting process and
disclosure of its financial information including internal
control system, reviewing the Accounting Policies and
Practices, report of the Company’s Internal Audit
Department and Quarterly/Half Yearly/Yearly Financial
Statements as also to review financial management
policies, the Company has set up an Audit Committee on
31st January, 2001. The Committee as on date comprises of
four directors viz Shri Gopal Ansal, Shri Deepak Ansal ,
Shri Subhash Verma and Shri V.P. Verma. The terms of
reference of Audit Committee are as per requirements of
listing agreement and the Companies Act, 1956. During the
Financial Year 2006-2007, four Audit Committee Meetings
were held on 29th June, 2006, 28th July, 2006, 31st
October, 2006 and 31st January, 2007.
Shri Subhash Verma an Independent Non-Executive Director
is the Chairman of the Audit
Committee.
The Company Secretary acts as Secretary of the Committee.
The powers of audit committee have been re-broadened
pursuant to amended clause 49 of the listing agreement.
The role of audit committee was also redefined pursuant to
amended clause 49 of the Listing Agreement.
Scope of functions of Audit Committee
- The Members of the Audit Committee
shall have discussion with the auditors periodically about
adequacy of internal control system and control
procedures, scope of audit including the observations of
the auditors, and review the quarterly/half yearly and
annual financial statements, before submission to the
Board, and also ensure compliance of internal control
system.
-
The audit committee shall have authority to
investigate into any matter in relation to the items
specified in Section 292A or referred to it by the Board
and for this purpose shall have full access to information
contained in the records of the Company.
-
Any recommendation given by the Audit
Committee on any matter relating to Financial Management
including the audit report, shall be binding on the Board.
If any recommendation is not accepted by the Board, it
shall record the reasons thereof and also communicate such
reasons to the Shareholders.
-
The Audit Committee shall meet periodically
as many times as may be prescribed under the rules framed
by the Central Government and/or as may be required by the
listing agreement with Stock Exchange, from time to time.
However, it will be essential to have such meetings for
review of quarterly/half yearly and annual financial
statements before these are submitted to the Board.
- Share Transfer cum Shareholders’
Grievances Redressal Committee
To specifically look after share transfer work and to
look into the redressal of complaints like transfer of
shares, non-receipt of annual report and non-receipt of
dividend etc., the Company has set up a Share Transfer cum
Shareholders Grievances Redressal Committee. The Committee
consists of three members viz. Shri Gopal Ansal as
chairman, Shri Subhash Verma Director and Shri Ashok Babu,
Company Secretary as Members.
During the year under review seventeen meetings of the
committee were held. This committee has been constituted
to look into shareholders/Investors grievances and suggest
remedial measures and to take timely action on transfer of
shares, issue of Duplicate Share, Split, Transmission,
Consolidation, Demat and Remat of shares. During the years
under review six complaints were received from the
shareholders of the Company which were satisfactorily
redressed and at the end of the year under review no
shareholders’ complaint was pending.
- Remuneration Committee
The Remuneration Committee comprises of three Directors
viz Shri Subhash Verma as Chairman and Shri Deepak Ansal
and Shri V.P. Verma as members. All are non Executive
Directors. Broad terms of reference of the Remuneration
Committee include recommendation to the Board on
salary/perquisites, commission and retirement benefits and
finalisation of the perquisite package
payable to the Company’s Managing Director/Whole-time
Directors.
Last Remuneration Committee Meeting was held on 29th June,
2007 for recommending the increase in the remuneration of
Shri Gopal Ansal, Chairman cum Managing Director pursuant
to the provision of section 198, 269, 309, 310, 311 read
with the schedule XIII of the Companies Act, 1956, as
stated in the Special Resolution as Item No. 6 of the
accompanying notice for your approval.
Appointment of CEO and CFO and their certification to
the Board of Directors
Shri Gopal Ansal, Chairman cum Managing Director of the
Company was appointed as the CEO of the Company.
Shri R.L. Gupta, Sr.V.P.(Finance) of the Company was
appointed as CFO of the Company. The intimation regarding
above appointments has already been given to Bombay Stock
Exchange Association Ltd.
In terms of the requirement of the amended clause 49, the
certificates from CEO and CFO had been obtained and placed
before the Board of Directors.
Code of Conduct
In tune with the corporate philosophy, the Board of
Directors of the Company in its meeting held on 27th
October, 2005 laid down a code of Conduct for all Board
Members and Senior Management of the Company in terms of the
requirement placed in the amended clause 49 of the Listing
Agreement. The Code of Conduct is displayed at Company’s
Website.
All members of the Board and Senior
Management personnel affirm compliance with the code of
conduct and business ethics and Shri Gopal Ansal, Chairman
cum Managing Director has given declaration to this effect
as hereunder.
Declaration for Compliance of Code of
Conduct
I hereby confirm that:
The Company has obtained from all members of the Board and
Senior Management personnel, affirmation that they have
complied with the code of conduct and ethics for Directors
and senior management personnel for the financial year
2006-2007
Date : 29th June, 2007
Place : New Delhi |
Gopal
Ansal
Chairman-cum-Managing Director |
Particulars of Last three Annual General
Meetings
The dates, time and venue of the three previous Annual
General Meetings held during the last three years are given
below:
|
Financial Year |
Day |
Date |
Time |
Venue |
|
2003-2004 |
Thursday |
30.09.2004 |
11.00 A.M. |
Sri Sathya Sai International Centre
and School
Lodhi Road
New Delhi-110 003 |
|
2004-2005 |
Friday |
30.09.2005 |
11.00 A.M. |
Sri Sathya Sai International Centre and School
Lodhi Road
New Delhi-110 003 |
|
2005-2006 |
Friday |
29.09.2006 |
11.00 A.M. |
Sri Sathya Sai International Centre and School
Lodhi Road
New Delhi-110 003 |
|
|
Share Transaction Regulatory System for Prevention of
Insider Trading
The Board of Directors of the Company have adopted the Code
of Conduct and control procedure for prevention of insider
trading, in their Board Meeting held on 30th July, 2002. The
Code contains the rules, regulations and process for
transactions, in the shares of Company and it applies to all
transactions and for all associates, in whatever Capacity
they may be, including directors and senior executives of the
Company.
Forfeiture of Shares
During the year under review, the Company had forfeited 45904
equity shares for non-payment of allotment money for long
period of time. The Company complied all the formalities in
this connection. The Bombay Stock Exchange has also taken on
record the above forfeiture of the equity shares.
Other Disclosures
-
The Company did not have any materially
significant related party transactions, which may have
potential conflict with the interest of the Company. The
disclosure relating to transactions with the related
parties as per Accounting Standard 18 is appearing in Para
(4) of Part B of Schedule 12 of the annual accounts of the
Company for the year ended 31st March, 2007.
-
The Company has complied with the
requirements of regulatory authorities on capital markets
and no penalties/strictures have been imposed/issued
against it in the last three years.
Means of Communication
-
Quarterly results in the year 2006-2007
- Newspapers where quarterly Results are
published
|
: |
(i)
(ii)
(iii)
(iv) |
The Pioneer
Veer Arjun
The Pioneer
Veer Arjun
The Financial Express
Jansatta
The Pioneer
Veer Arjun |
02.07.06
02.07.06
29.07.06
29.07.06
02.11.06
03.11.06
01.02.07
01.02.07 |
- Website where quarterly
results
are displayed
|
: |
|
www.sebi.gov.in.com
(EDIFAR) |
|
- Whether the website also
displays official news releases and presentations to
institutional investors/analysts
- Newspaper where Audited Financial Results
are published
- Whether Management Discussion
and Analysis is a part of Annual
Report or not.
|
:
:
: |
|
Not yet
Normally published in The Pioneer (English) Veer Arjun
(Hindi)
Yes |
General Shareholders information
|
i) Annual General Meeting |
| - Date & Time |
: |
Wednesday, 26th
September, 2007 at 11.00 a.m. Sri Sathya Sai
International Centre & School, Lodhi Road, Institutional
Area, Pragati Vihar, New Delhi-110 001
|
| ii)
Financial Calendar |
: |
01.04.2007 to
31.03.2008 |
Approval of Unaudited Financial Results
|
| - Quarter ended
June 30, 2007 |
: |
Last week of
July, 2007 |
| - Quarter ended
Sept. 30, 2007 |
: |
Last week of
October, 2007 |
| - Quarter ended
Dec. 31, 2007 |
: |
Last week of
January, 2008 |
| - Quarter ended
Mar. 31, 2008 |
: |
Last week of
April, 2008
|
| iii) Book
Closure Date |
: |
17th September,
2007 to 26th September, 2007 (Both days inclusive) |
| iv)
Registered Office |
: |
118, UFF,
Prakashdeep Building, 7, Tolstoy Marg, New Delhi-110 001
Tel : 23353051 & 23353052
Fax : 23310639
Email:
ansalabl@vsnl.com
Website:
www.ansalabl.com |
| v) Listing
of Securities |
: |
The Equity
Shares of the Company are listed on Bombay Stock Exchange
Limited. |
| vi) Listing
Fees |
: |
Listing Fees up
to the year 2007-2008 has been paid to the Bombay Stock
Exchange Limited where Company’s Shares are listed. |
| vii) Stock
Exchange Address & Stock Code |
: |
The Bombay
Stock Exchange Ltd, Phiroze Jeejeebhoy Tower, 1st Floor,
New Trading Ring, Rotunda Building, P.J. Towers, Dalal
Street, Mumbai-400001 |
| Stock Exchange
Code |
: |
523007 |
| Demat ISIN
Number |
: |
INE030C0101 |
| viii) Share
Transfer System |
: |
The Company has
appointed In-Time Spectrum Registry as a Common Agency
for share registry work in term of both physical and
electronic modes. |
| ix)
Dematerialization of Shares |
: |
The Company has
been offering dematerialization facility to the
shareholders.
The demat facility is available to all the
shareholders of the Company who request for
such facility. |
| x) Investor
correspondence |
: |
All enquiries,
clarification and correspondence
should be addressed to Registrar and Share
Transfer Agent :
M/s In-Time Spectrum Registry Ltd.
A-40, 2nd Floor, Naraina Industrial Area,
Phase-II, Near Batra Banquet Hall,
New Delhi-110 028 |
| xi)
Compliance Officer |
: |
Mr Ashok Babu
Sr. G.M. & Company Secretary
Ansal Buildwell Limited
118, UFF, Prakashdeep Building,
7, Tolstoy Marg, New Delhi-110 001 |
Other Useful Information for Shareholders
-
The Dividend recommended by the Board of
Directors in their meeting held on the 29th June, 2007, @
18%, if approved at the Annual General Meeting to be held on
the 26th September, 2007, will be paid to the members whose
names shall appear on the Company’s Register of Members /
Register of Beneficial Owners as on the 17th September, 2007.
-
Equity Shares of the Company are under
compulsory demat trading by all investors w.e.f. 26th March,
2001. Considering the advantage of scripless trading,
shareholders are requested to consider dematerialization of
their shareholding so as to avoid inconvenience in future.
-
Members/Beneficial owners are requested to
quote their Folio No/ D.P. & Client I.D. Nos. as the case may
be in all correspondence with the Company.
-
Members holding shares in physical form are
requested to notify to the Company, change if any in their
addresses and bank details.
-
Beneficial owners of shares are requested to
send their instructions regarding change of address, bank
details, nomination, power of attorney etc. directly to their
DP as the same are maintained by the DPs.
-
Section 109A of the Companies Act, 1956
extends nomination facility to individuals holding shares in
physical form in companies. Members, in particular those
holding shares in single name, may avail of the above
facility by furnishing the particulars of their nomination in
the prescribed nomination form.
-
Registrar and Share Transfer Agent
The shares of the Company are under compulsory demat w.e.f.
26th March, 2001. The Company has appointed following
Registrar as a Common Agency for the share registry work in
terms of both physical as well as electronic form, as a
single point.
M/s In-Time Spectrum Registry
A-40, 2nd Floor, Naraina Industrial Area,
Phase-II, Near Batra Banquet Hall, New Delhi-110 028
-
Distribution of Shareholding
The distribution of shareholding as on 31st March, 2007 was
as under
TABLE
|
Share Holding of |
Shareholders |
Share Amount |
|
Rs. |
Rs. |
Number |
% to total |
Rs. |
% to total |
|
Upto |
2,500 |
9853 |
82.847 |
97,63,990 |
13.223 |
|
2,501 |
5,000 |
1321 |
11.107 |
50,37,180 |
6.822 |
|
5,001 |
10,000 |
397 |
3.338 |
31,44,460 |
4.259 |
|
10,001 |
20,000 |
162 |
1.362 |
24,38,140 |
3.302 |
|
20,001 |
30,000 |
52 |
0.437 |
13,05,380 |
1.768 |
|
30,001 |
40,000 |
23 |
0.193 |
8,22,710 |
1.114 |
|
40,001 |
50,000 |
21 |
0.177 |
9,83,840 |
1.332 |
|
50,001 |
1,00,000 |
30 |
0.252 |
21,50,020 |
2.912 |
|
1,00,001 |
& above |
34 |
0.286 |
4,81,92,710 |
65.268 |
| |
Total |
11893 |
100.000 |
7,38,38,430 |
100.000 |
-
Details of Shareholding as on 31st March,
2007 was as under :
|
S.No. |
Category |
No. of Shares held |
% of Shareholding |
|
1. |
Promoters |
3954900 |
53.56 |
|
2. |
Mutual Funds/UTI |
200 |
0.00 |
|
3. |
Banks, Financial Institutions,
Insurance Companies |
450 |
0.01 |
|
4. |
Private Corporate Bodies |
796192 |
10.78 |
|
5. |
Indian Public |
2559921 |
34.67 |
|
6. |
NRI, Foreign Nationals,
OCBs and FIIs |
72180 |
0.98 |
| |
Total |
7383843 |
100.000 |
-
Dematerialization of Shares and Liquidity
The shares of the Company fall under the category of
compulsory delivery in dematerialized mode by all categories
of investors. The Company has signed agreements with both the
Depositories i.e. National Securities Depository Limited and
Central Depositories Service (India) Limited. Over 88% of the
share capital of the company has already been dematerialized
till 31/03/2007.
-
Outstanding GDRs/ADRs/Warrants or any
Convertible Instruments, conversion date
| And likely impact on
equity |
: |
NIL |
High and Low of
the shares for the Financial Year 2006-2007.
|
Month |
High |
Low |
|
April, 2006 |
373.95 |
157.95 |
|
May, 2006 |
460.00 |
253.35 |
|
June, 2006 |
261.00 |
110.95 |
|
July, 2006 |
126.15 |
80.00 |
|
August, 2006 |
128.40 |
87.50 |
|
September, 2006 |
101.80 |
86.00 |
|
October, 2006 |
141.90 |
105.60 |
|
November, 2006 |
265.10 |
136.10 |
|
December, 2006 |
210.00 |
148.35 |
|
January, 2007 |
180.90 |
160.00 |
|
February, 2007 |
172.00 |
99.80 |
|
March, 2007 |
110.95 |
84.55 |
Address for Correspondence
Ansal Buildwell Limited
118, UFF Prakashdeep Building,
7, Tolstoy Marg, New Delhi-110 001
Compliance Certificate of the Auditors
The Company has received a certificate from Statutory
Auditors certifying compliance of the mandatory requirements
mentioned in clause 49 of the listing agreement.
| |
For
and on behalf of the Board |
Place : New
Delhi
Date : 29th June, 2007 |
Gopal
Ansal
Chairman-cum-Managing Director |
|
|
|
|
|
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